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Upon completion you are notified of completion as well as the number of broken links found. Pressing the “OK” button returns you back to the results screen with the “Open Report” link now being visible.
Viewing Broken Link Reports
The report can be viewed instantly after clicking the “Open Report” button, or if you need to run this again later, from the “My SharePoint Environment” dashboard, right clicking the chosen location, displays the menu for viewing reports.
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Expanding the result rows, gives you a clear picture of the links found within the content, including all valid and working ones.
Grouping, Sorting and Filtering Broken Link Report Results
As with any view within the “SharePoint Essentials Toolkit”, the columns can be grouped further, or filters can be applied. Dragging any of the header columns will group the results further. Dragging the “Site Collection” column, then renders them groups by four columns.
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The results will then be modified to the required filter.
Automatic Emailing the Reports
Running the reports great, however you can schedule the job to automatically email the results to site owners on a specified schedule. During the job creation, press the “Show Advanced Options” button and then set the email(s) to use, as well as the format to send such as Excel.
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Using the Broken Link Manager features are simple, easy and can help in controlling content links, especially when migrations are performed, or content is moved or even deleted.
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