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Upon completion you are notified of completion as well as the number of broken links found. Pressing the “OK” button returns you back to the results screen with the “Open Report” link now being visible.
Viewing Broken Link Reports
The report can be viewed instantly after clicking the “Open Report” button, or if you need to run this again later, from the “My SharePoint Environment” dashboard, right clicking the chosen location, displays the menu for viewing reports.
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Expanding the result rows, gives you a clear picture of the links found within the content, including all valid and working ones.
Grouping, Sorting and Filtering Broken Link Report Results
As with any view within the “SharePoint Essentials Toolkit”, the columns can be grouped further, or filters can be applied. Dragging any of the header columns will group the results further.
Dragging the “Site CollectionURL” column, then renders them groups by four columns.
Any of the columns can also be re-sorted to what is needed, simply by right-clicking the header column and choosing the desired sort option.
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The results will then be modified to the required filter.
TIP: Filters can be used on any column, and create filters like 'All External Links' or 'Links pointing to Old Environment', or 'Sharing Links'. Click 'Save View' to save the filters and groupings you applied!
Save Views
Export Report
You can then export to SharePoint or MS Excel, this could be done on a schedule as well.
Exporting the report to MS Excel will retain the sorting, filtering and grouping, awesome!
Nice!
Automatic Emailing the Reports
Running the reports great, however you can schedule the job to automatically email the results to site owners on a specified schedule. During the job creation, press the “Show Advanced Options” button and then set the email(s) to use, as well as the format to send such as Excel.
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Using the Broken Link Manager features are simple, easy and can help in controlling content links, especially when migrations are performed, or content is moved or even deleted.
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